A premier networking & educational event for public and private procurement decision-makers and suppliers
Event Information: 610.494.8044 | info@paprocurementexpo.com

Exhibitor & Champion Information/Registration

Participate as an Exhibitor at this two-day event featuring hundreds of suppliers and state government agencies displaying their products and services and networking with thousands of participants.  We are anticipating procurement professionals and purchasing staff from throughout Pennsylvania, including buyers/users/decision makers from state, county and local governments, as well as schools, colleges, non-profit entities, industry, public safety agencies, and health care institutions.  More than 9,000 COSTARS members have been invited!

Maximize your marketing investment by taking advantage of one of the Expo Champion opportunities.  As an Expo Champion, you'll receive additional exposure before, during, and after the event and create a lasting impression with Expo & Forum participants.

2019 Exhibit Hall Highlights

  • Early-bird registration discount for exhibitors who register and pay by July 5, 2019.     DEADLINE EXTENDED TO JULY 12!
  • Extended break and lunch times to allow attendees time in the exhibit hall.
  • Networking Event/Reception on Wednesday from 4 pm to 6 pm.
  • Job Fair added for Thursday afternoon for exhibitors looking to recruit talent for their open positions.
  • Media Kit tab included on web site with materials you can use to promote the Expo.
Solution Centers (new for 2019!)

This year's exhibit hall will include six "solution centers" for specific products/services.  These solution centers will include a mix of booth sizes, from 20x20 to 8x8 small business booths.  Exhibitors offering these products/services will have the option of selecting a booth in the solution center area or elsewhere in the exhibit hall.  The six solutions centers will be:  Technology and Innovative Products; Furniture/Flooring; Emergency Management/Safety; Recreation and Hospitality; Professional Services; and, Facilities Equipment and Supplies.  View the  floor plan below for more information.

Outdoor Display Spaces (new for 2019!)

This year's exhibit hall will include a limited number of outdoor display spaces.  Discounted 8x8 indoor spaces near the outdoor display area have also been included for exhibitors who would like indoor and outdoor space.

Small Business Booths (returning for 2019!)

A limited number of 8x8 booths have been set aside for PA DGS self-certified small businesses and small diverse businesses.  The early-bird registration fee for one of these booths is $350 and includes one full admission registration.  Limited to one booth per organization at the $350 rate. Please contact us regarding  availability of additional 8x8 booths which may be available at a higher rate.

Large Business Booths 

An early-bird discount through July 5 is available for exhibit booths.  Booth registration fees start at $850 for a 10x10 booth and include the benefits below.

Exhibit Hall Schedule

Tuesday, September 3:               10 am - 6 pm     Exhibitor move in and set up

Note:  exhibitors displaying vehicles in the hall may be asked to move in on Friday, August 30.

Wednesday, September 4:         10 am - 6 pm      Exhibit Hall open

Wednesday, September 4:           4 pm - 6 pm      Networking Event/Reception in Exhibit Hall

Thursday, September 5:                8 am - 3 pm     Exhibit Hall open

Thursday, September 5:                3 pm - 7 pm     Exhibitor break down and move out

Exhibitor Registrations Include:

One 6’ draped table, back wall and side rail drapes, two chairs, wastebasket and a booth identification sign (2 furnishing packages to be provided for 10x20 booths and 3 packages for 20x20 booths). Carpeting is included in most areas and free Wi-Fi Internet from the Farm Show is available. Electricity is available at an additional charge. Parking at the PA Farm Show Complex is also included.

PLUS…

  • Two full registrations will be included with each 10x10 or larger exhibit space. One full registration is included with 8x8 exhibit spaces. Exhibitors are an integral part of the event and are encouraged to participate in educational breakout sessions, speed networking, lunches and breaks, and special networking events. Exhibit hall only badges will be provided at $25/day for each of your other booth staff and include parking, lunch and breaks.
  • Your contact information and a brief description of your company’s products or services will be included in the program to be given to every attendee allowing you to update old clients on new developments while at the same time attracting new prospects.
  • A link to your company's Web Site from the 2019 Expo Web Site will be created heightening your company’s recognition among attendees and allowing attendees to instantly learn more about your products and services.
  • A post-conference attendee list with full contact information will be given to all exhibitors so you can follow-up with attendees after the conference.

Expo Champion Opportunities

TITANIUM CHAMPIONS - $15,000

Includes up to a 20x20 booth. Titanium Champions can select one of the following sponsorship opportunities:

Sponsor keynote speaker for opening general session on Wednesday morning; includes opportunity to welcome attendees and introduce keynote speaker, speaker to be present at your booth immediately after speaking; or,
Co-Sponsor audio-visual/IT/video/photography for Expo (two sponsorships available).

Titanium Champions also receive:

  • • Premium Booth location in exhibit hall
    • Invitation for six to attend VIP Luncheon with senior COPA staff on Wednesday
    • Full-page print ad in program
    • Ten full conference registrations
    • First choice of time slots for presentation on demonstration stage in exhibit hall
    • Acknowledgement at General Session and Certificate of Appreciation
    • Listing as a Champion on the Expo Web Site and link to your Web Site
    • Champion ribbons to identify your staff
    • Company name on on-site signage

PLATINUM CHAMPIONS - $10,000

Includes up to a 20x20 booth. Platinum Champions can select one of the following sponsorship opportunities:

Co-Sponsor Wednesday Networking/Reception Event (two sponsorships available) includes signage at event and opportunity to welcome attendees to the event; or,
Co-Sponsor Attendee Tote Bags (two sponsorships available) with company brochure inside bags; or,
Sponsor shuttle bus transportation to/from parking lots and to/from off-site visits.

Platinum Champions also receive:

• Premium Booth location in exhibit hall
• Invitation for five to attend VIP Luncheon with senior COPA staff on Wednesday
• Half-page print ad in program
• Eight full conference registrations
• Opportunity for presentation on demonstration stage in exhibit hall
• Acknowledgement at General Session and Certificate of Appreciation
• Listing as a Champion on the Expo Web Site and link to your Web Site
• Champion ribbons to identify your staff
• Company name on on-site signage

GOLD CHAMPIONS - $7,500

Includes up to a 20x20 booth. Gold Champions can select one of the following sponsorship opportunities or provide in-kind sponsorship:

Sponsor of name badges/lanyards and scanning technology; or
Sponsor of lunch on Wednesday or Thursday (two sponsorships available each day); includes signage at event and opportunity to welcome attendees to the event.

Gold Champions also receive:

• Premium Booth location in exhibit hall
• Invitation for three to attend VIP Luncheon with senior COPA staff on Wednesday
• Half-page print ad in program
• Six full conference registrations
• Opportunity for presentation on demonstration stage in exhibit hall
• Acknowledgement at General Session and Certificate of Appreciation
• Listing as a Champion on the Expo Web Site and link to your Web Site
• Champion ribbons to identify your staff
• Company name on on-site signage

SILVER CHAMPIONS - $5,000

Includes up to a 20x10 booth. Silver Champions can select one of the following sponsorship opportunities or provide in-kind sponsorship:

Sponsor of exhibit hall security for Tuesday, Wednesday and Thursday; or,
Sponsor of on-site signage to include banners, directional signs, and table tents; or,
Sponsor of Wednesday am or pm break or Thursday am break; includes signage at event.

Silver Champions also receive:

• Premium Booth location in exhibit hall
• Invitation for three to attend VIP Luncheon with senior COPA staff on Wednesday
• Quarter-page print ad in program
• Four full conference registrations
• Opportunity for presentation on demonstration stage in exhibit hall
• Acknowledgement at General Session and Certificate of Appreciation
• Listing as a Champion on the Expo Web Site and link to your Web Site
• Champion ribbons to identify your staff
• Company name on on-site signage

BRONZE CHAMPIONS - $2,500

Includes a 10x10 booth. Bronze Champions also receive:

• Premium Booth location in exhibit hall
• Three full conference registrations
• Quarter-page print ad in conference program
• Invitation for two to attend VIP Luncheon with senior COPA staff on Wednesday
• Acknowledgement at General Session and Certificate of Appreciation
• Listing as a Champion on the Expo Web Site and link to your Web Site
• Champion ribbons to identify your staff
• Company name on on-site signage

Registration 

Click here to register online.

Click here to download a hard copy of the exhibitor/champion packet including invitation letter, information sheets, registrations forms, and terms and conditions.

Floor Plan and Exhibitor Manual

Click here for the floor plan.

Click here to download the exhibitor service manual.  This manual has additional forms and information about shipping your materials in advance, material handling, ordering any additional furnishings or services, as well as associated costs.

Who Should Exhibit?

All current and potential suppliers are welcome to participate in this year’s Expo.

Following is just a partial list of the types of suppliers we expect to be exhibiting:

  • Maintenance, Repair and Operation Equipment and Supplies
  • Emergency Management/Safety Equipment, Supplies and Vehicles
  • Road Equipment and Supplies
  • Building Products
  • Innovative Products and Services
  • Promotional Products
  • Furniture and Flooring
  • Office Equipment and Supplies
  • School Equipment and Supplies
  • Facilities Supplies and Equipment
  • Janitorial Supplies
  • Computer Hardware and Software
  • Professional Services
  • Financial Solutions
  • Electrical Products/Services
  • Alternative Energy Solutions
  • Training Programs/Services
  • Construction Equipment
  • Recreation Equipment
  • Grounds Keeping Services and Supplies
  • Signage
  • Audio-Visual Equipment
  • Graphic and Printing Services, Equipment and Suppies
  • Musical Instruments
  • Appliances, Cafeteria Equipment and Supplies
  • Uniforms
  • Heavy Equipment Rental
  • Security and Surveillance Equipment, Products and Services
  • Staffing Services
  • Traffic Control Devices and Signs
  • Street Lighting, Parking Meters, and Street Furniture (Streetscape)
  • Water & Waste Management Services and Products
  • Stormwater Management Products and Services
  • Municipal Work Vehicles and Vans
  • Pest Control
  • Green Products
  • Hospitality Services and Products
  • Communications
  • Food & Food Service Equipment
  • Buses and Coaches
  • Industrial Supplies and Equipment
  • Data Storage and Solutions
  • Rock Salt and Snow Removal
  • Road Maintenance and Repair Products
  • Automotive/Fleet Products and Supplies
  • Medical Equipment and Supplies
  • Laboratory Equipment and Supplies